Executive Assistant Senior

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As the Senior Executive Assistant to the executive leaders your goal is to provide administrative support and anticipate needs related to the business functions that are broad, varied, and confidential in nature. As part of the organization’s administrative support team you will have the opportunity to learn, and be a valued and integral part of, the teams you support. 

You will do this by:

• Scheduling and coordinating meetings, travel (domestic and international), agendas, contact information and auxiliary materials for assigned executives
• Preparing, drafting, composing and editing incoming/outgoing correspondence, reports and other documents as requested
• Managing various projects in relation to the business support
• Answering incoming calls, taking messages, screening and handling routine items to facilitate timely resolution and efficient use of resources
• Creating presentations and materials for weekly/monthly/quarterly/annual updates in support of the executive(s) or other team members
• Coordinating office related invoices and expense reports and obtaining appropriate approvals per audit standards
• Acting as a trusted advisor for the leaders you support
• Serving as point of contact/lead for a variety of company or divisional activities including facilitating communication (in partnership with corporate communications), registration, and representation

The above statements are intended only to describe the general nature of the job and should not be construed as an all-inclusive list of position responsibilities. 

You are the kind of person who is/has:

• Adaptable
• Resourceful
• Detail Oriented
• Proactive

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Required Qualifications:

• Bachelor's Degree OR equivalent education and experience
• Minimum five years experience in a senior administrative/executive assistant role supporting leaders
• Advanced experience with Microsoft Office Applications and/or Google Workspace Applications
• Project management experience

Preferred Qualifications:

• Experience working with a global organization
• Experience working with trade show coordination and planning
• Experience working in/with private equity
• Experience with Google Workspace application

Additional Knowledge & Skills:

•  Demonstrated ability to manage and maintain confidentiality of highly sensitive company information, including “insider information”
• Ability to prioritize, understand and manage complex information and projects in a fast-paced, flexible work environment
• Advanced working knowledge of department functions and processes
• Advanced written and verbal communication skills at all levels of the organization, specifically senior executives
• Excellent organizational skills with strong attention to detail
• Ability to take independent action and solve complex problems with limited involvement from others

Travel Required: 

• % of Travel: 0

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Location: 

• Wauwatosa, WI (Corporate Office)