Administrative Assistant

Position Description

The goal of the Administrative Assistant is to perform a variety of administrative and clerical tasks, including providing support to leadership and employees, assisting in daily organizational needs.  

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You'll do this by:

• Providing administrative support to management team, designated department(s), and/or functional area(s) duties include but are not limited to preparing, drafting, composing or editing  incoming/outgoing correspondence, reports and other documents as requested.
• Creating travel schedules, including travel reservations and/or accommodations; assists with travel arrangements and accommodations for guests; coordinates conference room schedules;  monitors important phone messages for manager in their absence.
• Maintaining reports, documents, spreadsheets and/or PowerPoint presentations; assists in the preparation and control of records, statistics, and reports regarding operations, and personnel changes.
• Administering programs, projects, and/or processes specific to the department(s) served; organizes and manages multiple projects simultaneously.
• Coordinating phone inquiries and messages for designated department(s), functional area(s) and/or manager(s).
• Establish, maintain, manage and monitor hard copy and/or electronic files (e.g. reports, forms, complaints, quarterly updates, etc.).
• Responding to internal customer questions and requests; may serve as administrative liaison regarding administrative issues related to purchasing, personnel, events, facilities and operations.
• Assisting in budget preparation and control activities.
• Perform other duties as assigned.

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Required Qualifications

• Understands process improvement and looks for new ways to create efficiency within our team.
• Ability to multitask and prioritize tasks.
• Performs independent work with limited supervision.
• Manages multiple priorities  in a fast-paced, work environment, demonstrates strong attention to detail.
• Demonstrated written and verbal communication skills communicating with employees at all levels, in addition to internal and external customers and vendors.
• Problem solving skills, demonstrated organizational, and time management skills.
• Proficient computer skills with Microsoft Office (e.g. Word, Excel, Powerpoint), Google, SAP,  and other software programs associated with assigned work.

Education

Experience Requirements

• Minimum of three years of experience in an administrative support role

Physical & Environmental Requirements